Log Edit Report

Topics in this section:

• What is the purpose of the Log Edit Report?
• What information is displayed in the report?
• Using Filters and Sorting to refine report data.

What is the purpose of the Log Edit Report?

The Log Edit Report is intended to provide drivers, organizations and authorized federal, state, and local officials with detailed information concerning changes made to a driver's record of duty status (aka driver log).

The report can be used to view:

• Edits affecting the driver log for the driver currently logged into the system (and only their own logs).
• Edits affecting driver logs for a particular driver, a selected set of drivers, or all drivers in the organization if permissions to view that data have been granted.
• Edits affecting driver logs for a particular date or range of dates (regardless of when the edits were made).
• Edits that were made on a particular date or range of dates (regardless of what driver logs were affected).

As a Logged In Driver:

To view the report for a particular log date or date range:

1. Select the range of Dates for which you wish to view edits.

   To change a date:

   • Click the ... button to pop up the calendar.
   • Click on the date desired.
2. Select Log Date.
3. Specify an Edits filter.
4. Select the View button to display the results.

As an Administrator or User with specific Access Permissions:

To view the report for a particular log date or date range:

1. Select a driver's name, a set of driver names, or (all) from the Driver drop-down list.
2. Select the range of Dates for which you wish to view edits.

   To change a date:

   • Click the ... button to pop up the calendar.
   • Click on the date desired.
3. Select Log Date.
4. Specify an Edits filter.
5. Select the applicable Edit Status values.
6. Select the View button to display the results.

What information is displayed in the Log Edit Report?

• Driver - The name of the driver whose log was changed.
• Editor - The name of the application user who edited the driver's log.
• Edit Date - The date and time that the change was made, based on the viewer's preferred time zone.

  For example, if the log was changed by a user on the west coast at 5:00 pm Pacific time, but your user preference is for Eastern time zone, the time shown will be 8:00 pm Eastern.

• Log Date - The date on which the log event was created. This date is also a link to the "Driver Log" page for that specific date. Selecting the date will take the user to the Driver Log page for that day so that the log event can be viewed in the context of all events logged for that time period.
• Action - The type of data operation associated with the change

  Possible actions are:

  • Add
  • Edit
  • Delete
• Edit Status - Current status of the event in the log

  The Edit Status field reflects whether the corresponding event is included in the driver's current log of record. A status of Active indicates that the event is part of the log of record; any status beginning with Inactive indicates that the event is not part of the log of record.

  Possible values are:

  • Active
  • Inactive - Rejected
  • Inactive - Requested
  • Inactive - Changed
• Original Event - Details of the corresponding original log event. The type of action performed on the event determines whether this column has a value or not (e.g., an "Add" action indicates that the event was added to the log and therefore no original event existed, while an "Edit" action indicates that an existing (the original) log event was changed).

  Original Events contain:

  • Driver Status (ON, OFF, SB, D, etc.)
  • Start Date and time of the event
  • End Date and time of the event
  • Origin of the event (Driver, Other User, etc.)
  • Event Status - the current status of the event in the log

NOTE: Original and Updated Event start and end date/times are shown with the timezone in which they were created.

• Updated Event - Details of the corresponding updated log event. The type of action performed on the event determines whether this column has a value or not (e.g., an "Add" action indicates that the event was added to the log as a new/updated event, while a "Delete" action indicates that an existing (the original) log event was marked for removal and no updated event exists).

  Updated Events contain:

  • Driver Status (ON, OFF, SB, D, etc.)
  • Start Date and time of the event
  • End Date and time of the event
  • Origin of the event (Driver, Other User, etc.)
  • Event Status - the current status of the event in the log

NOTE: When the original and updated events are both displayed, any differences in the data between them will be hi-lighted.

• Reason for change - The annotation entered describing why the log event was changed.

Using Filters and Sorting to refine report data

There are a number of ways to filter and sort the data contained in the Log Edit Report. The functions available are dependent on the permissions granted to the user who is generating the report. In general, drivers have access to their own log data only, while administrators or users granted access permissions can see log data for any or all drivers within a given organization.

Filter options available to a Driver:

Drivers can filter the events in their Log Edit Report by: a date, a span of dates, the date the log event was added to the log, the date the log event was edited, who made the edits to the log and by the Edit Status value(s).

1. Log events that occurred on a specific day (by default, the date fields are set to the current day - the "from" and "to" dates are the same).
2. Log events that occur over a range of dates, which can be selected by:
   • Clicking the ... button to pop up the calendar.
   • Clicking on the date desired.
3. The selected dates can be used to return either the log entries that were created on those dates:
   • Select Log Date.
4. Or, the log entries that were edited on those dates:
   • Select Edit Date.

• Edits made by the driver
• Or, all edits made to the log.

• Active
• Inactive - Rejected
• Inactive - Requested
• Inactive - Changed

Select the checkbox(s) for those Edit Status values you are interested in (any combination is acceptable).

When the filters are set, select the View button to display the results.

Filter options available to a Systems Administrator or User with access permissions:

Users with extended access permissions can obtain ELD Log Edit information for one, several, or all drivers within a given organization. Therefore, they have advanced filtering capabilities available to them.

The top level filter for the Log Edit Report is the Driver Filter which allows for filtering drivers by Home Terminal or Driver Groups.

NOTE: Changes made to the Driver Filter value will reset all other filters set on the page.

The Driver filter can be used to search for and select one, multiple, or all drivers assigned to a given organization. Driver names or parts thereof can be entered and names selected from the drop-down listing as needed.

1. Log events that occurred on a specific day (by default, the date fields are set to the current day - the "from" and "to" dates are the same).
2. Log events that occur over a range of dates, which can be selected by:
   • Clicking the ... button to pop up the calendar.
   • Clicking on the date desired.
3. The selected dates can be used to return either the log entries that were created on those dates:
   • Select Log Date.
4. Or, the log entries that were edited on those dates:
   • Select Edit Date.

1. Edits made by:
• A driver with a particular User ID.
• Drivers with a specific first name.
• Drivers with a specific last name.
2. Edits made by an Administrator or User with access permissions.
3. All log edits.

Edits that have a particular status or combinations of status values:
• Active
• Inactive - Rejected
• Inactive - Requested
• Inactive - Changed

Select the checkbox(s) for those Edit Status values you are interested in (any combination is acceptable).

When the filters are set, select the View button to display the results.

Sorting options(available to all report users):

Once the Log Edit Report has been generated by selecting the View button, the data it contains can be sorted and/or resorted as needed.

The report contents can be sorted by selecting any of the column headers that are underlined. The columns available for sorting are:
• Driver
• Editor
• Edit Date
• Log Date
• Action
• Edit Status