Hours and Miles Report

Topics in this section:

• What is the purpose of the Hours and Miles Report?
• What information is displayed in the report?
• Why is N/A shown for some rows?
• Why do the values in a particular Sub Total row and the Grand Total row appear in red?
• Why is TZ shown for some rows?

What is the purpose of the Hours and Miles Report?

The Hours and Miles Report is intended to help determine the approximate time worked and distance driven for each log day in a given date range. This information may be used to reconcile a driver's record of duty status with the driver's time sheet or other payroll records.

To view hours and distance for one or more drivers:

1. Select the driver's name or (all) from the Driver drop-down list.
2. Select the range of dates for which you wish to view hours and distance information.

   To change a date:

   • Click the ... button to pop up the calendar.
   • Click on the date desired.
3. Click the View button.

Points to remember when viewing hours and distance:

• All calculations for a particular driver and date are based on the time zone of that driver's record of duty status (aka driver log) for that date.

  For example, if Driver A's driver logs are in Eastern time, Driver A's hours and distance will be based on his record of duty status from 12:00 AM Eastern through 11:59 PM Eastern, even if the viewer's user preference is for a different time zone. Likewise, if Driver B's driver logs are in Central time, Driver B's hours and distance will be based on his record of duty status from 12:00 AM Central through 11:59 PM Central, even if drivers with logs in other time zones (Driver A, for example) are also included in the report.

• If a driver's time zone has changed at any point within the selected date range, the Hours and Miles Report may not give a true indication of the driver's time worked and distance driven over the entire range. This will be noticeable only if the driver was working at or near midnight (12:00 AM) on the date of the time zone change.
  • If a driver was reassigned to a home terminal one or more time zones to the east, duty statuses starting at or near midnight may be included in the calculations for the date prior to the reassignment as well as the date of the reassignment. As a result, Sub Total and Grand Total values may be higher than the actual time worked and distance driven over the entire date range.
  • If a driver is reassigned to a home terminal one or more time zones to the west, duty statuses starting at or near midnight may not be included in the calculations for either date. As a result, Sub Total and Grand Total values may be lower than the actual time worked and distance driven over the entire date range.

* To ensure that time and distance calculations are always correct, make sure that home terminal changes take place on a date when the driver is off duty.

What information is displayed in the report?

• Driver - The driver's name
• Date - The date for which hours and distance are calculated

  Click on the date to display the Driver Logs page for the corresponding driver and date.

• Hours Worked - The total hours and minutes (hh:mm) worked by the driver for the 24 hour period beginning at 12:00 AM on the displayed date

  This value includes time recorded as either On Duty (ON) or Driving (D). If a driver does not have at least one ON or D status recorded for a date, Hours Worked for that day will be 00:00.

  If multiple drivers are included in the report, a Sub Total of hours and minutes worked will be shown for each driver, as well as a Grand Total of hours and minutes worked for all drivers.

• Distance Driven - The total distance driven while on duty for the 24 hour period beginning at 12:00 AM on the displayed date

  This value includes distance traveled during Driving (D) statuses for which a valid start odometer and end odometer are both available. An "open" Driving status (one that has not ended) will count toward Hours Worked but not toward Distance Driven.

  Distance traveled while in Personal Conveyance (PC) or Yard Moves (YM) status is not counted towards the Distance Driven, because these are not Driving statuses.

  If multiple drivers are included in the report, a Sub Total of distance driven will be shown for each driver, as well as a Grand Total of distance driven for all drivers.

Why is N/A shown for some rows?

N/A indicates that an accurate value cannot be computed or displayed for a driver due to conflicts.

The following conflicts will cause N/A to be shown:

• Conflicting Driver Activity
• Conflicting Vehicle Activity
• Decreasing Odometer
• Gap in Log
• Missing Start of Day Odometer
• Missing Odometer

If N/A appears for a particular driver and date, click on the date to open the Drivers Log page for that driver on that date to check for any conflicts on that driver's log.

Why do the values in a particular Sub Total row and the Grand Total row appear in red?

If red text is used for sub total or grand total values, this indicates that the total time worked and distance driven may not be accurate, due to one or more unresolved conflicts. Look for drivers and dates for which N/A appears, and then click on the date to check for any conflicts on those drivers' logs.

Why is TZ shown for some rows?

TZ stands for time zone. If TZ appears next to the date for a particular driver, this indicates that the time zone of the corresponding driver log is different than the time zone of the driver log for the previous date.

This can occur when:

• A driver has been reassigned from one home terminal to a home terminal in a different time zone
• The time zone and/or DST settings have been changed for the driver's home terminal

If TZ appears for a particular driver and date, click on the date and inspect the driver's logs carefully, checking for duty statuses that appear in the table but not in the graph grid.