Inspection Reports

Topics in this section:

• Viewing the reports
• How do I apply filters to this report?
• What information is displayed in the table?
• Printing the reports
• Exporting spotted lanternfly data
• Adding a report*
• Editing a report*
• What is the DVIR Number?
• How are Assets used in this report?

* An application user must have a user role with View/Modify permission to the DVIR Reports feature to add or edit a report.

Viewing the reports

The Inspection Reports page allows authorized users to view summary information about driver vehicle inspection reports (DVIRs), select a report to view in detail, add a new report, or select one or more reports for editing or printing. Users can filter DVIRs by status, vehicle or trailer ID, location, and time.

To view a list of reports:

1. Apply filters to return all DVIRs matching your specified criteria.

   OR

   Enter a DVIR Number in the box to return the specified report.
2. Click the View button.

How do I apply filters to this report?

Report Details:

• DVIR Number - View a specific DVIR.

  To apply this filter:

  1. Enter the desired DVIR Number into the textbox.
  2. Click the View button.

  To clear this filter:

  1. Remove any text currently in the DVIR Number textbox
  2. Click the View button.
• Most Recent - Return only the most recently-created inspection report for each asset matching the currently-applied filters
• Dates start to end - Return all inspection reports created within the range of dates specified for each asset matching the currently-applied filters.

  To change a date:

  • Click the ... button to pop up the calendar.
  • Click on the date desired.

  * Only dates within the past three months may be selected. The USDOT requires carriers to retain driver vehicle inspection reports for three months.

Asset Details:

• Asset Type - See reports only for the selected Asset Type

  To apply this filter:

  1. Select (all) or choose an option from the drop-down list.
  2. (Optionally:) Enter all or part of an Asset ID into the text box.
  3. Click the View button.

  To clear this filter:

  1. Select (all) from the Asset Type drop-down list.
  2. Ensure there is no text in the Asset ID text box.
  3. Click the View button.

Defect Details:

• No Defects
• Normal Priority Defects
• High Priority Defects

* At least one checkbox must be checked or the search will not return any records.

Location Details:

• Reported - Enter text in the Reported location box to indicate that inspection report(s) should be returned only for assets inspected at the specified location.

  To apply this filter:

  1. Enter the desired text into the textbox.
  2. Click the View button.

  To clear this filter:

  1. Remove any text currently in the Reported textbox
  2. Click the View button.
• Home Location - Show only assets that are assigned to a particular Home Location

  To apply this filter:

  1. Select the desired location from the Home Location dropdown.
  2. Click the View button.

  To clear this filter:

  1. Select (all) from the Home Location dropdown.
  2. Click the View button.

  * The Home Location drop-down list contains all custom locations configured for the organization.

• Service Location - Show only assets that are assigned to a particular Service Location

  To apply this filter:

  1. Select the desired location from the Service Location dropdown.
  2. Click the View button.

  To clear this filter:

  1. Select (all) from the Service Location dropdown.
  2. Click the View button.

  * The Service Location drop-down list contains all custom locations configured for the organization.

• Nearest Service Location - Show only inspections created closest to the selected service location.

  To apply this filter:

  1. Select the desired location from the Nearest Service Location dropdown.
  2. Click the View button.

  To clear this filter:

  1. Select (all) from the Nearest Service Location dropdown.
  2. Click the View button.

  * The Nearest Service Location drop-down list contains all custom locations set as service locations.

Repair Details:

• Repairs Made
• Repairs Not Necessary
• None Specified

* At least one checkbox must be checked or the search will not return any records.

Points to remember when using filters:

• Text-based filtering is not case sensitive, and partial matches are returned. For example, filtering by Location Name = CH or ch may return locations named Charleston Depot, Checkpoint 10, Chicago Warehouse, or Chula Vista Senior Center.

What information is displayed in the table?

• DVIR Number - Clicking the link displays the Inspection Report Details page for the corresponding report

  In some situations, the icon may be present in this column. This indicates the report is a draft (created during the driver's work shift) and it has not been submitted yet.

• Created - The date and time the report was created

  * The date and time shown are based on your user preference time zone.

• Asset Type - The type of asset that was inspected
• Asset ID - The ID of the asset that was inspected
• Defects - Indicates the relative priority of the defect(s) listed in the report

  Hover over the icon to display the priority label:

  • - High Priority
  • - Normal Priority
  • - No Defects
• Repairs - Icon indicating the status of repairs for the DVIR;

  Hover over the icon to display text indicating the repair status:

  • - Repairs Not Necessary
  • - Repairs Made
• Reported Location - The location of the device when the inspection report was created
• Home Location - The currently-assigned home location for the corresponding asset
• Service Location - The currently-assigned service location for the corresponding asset
• Nearest Service Location - The service location closest to the GPS coordinates where the inspection was created
  • Requires that locations have been set as Serviceable Locations (see Locations)
  • If no GPS was available when the inspection was created or if no service locations have been set up, Nearest Service Location will show N/A.

Printing the reports

To print one or more inspection reports:

1. Use the steps above from Viewing the reports to display the inspection reports table with the DVIRs you want to print.
2. Select the checkboxes in the table next to the DVIRs you want to print.
3. Click the Print Selected button.

This will create a printer-friendly PDF file of all selected DVIRs. Choose whether to Open or Save the file.

Exporting spotted lanternfly data

To export data for reported spotted lanternfly or egg mass sightings:

1. Use the steps above from Viewing the reports to select the date range and vehicle(s) to export.
2. Click the Export Lanternfly Data button.

This will create a .csv file with the data. Choose whether to Open or Save the file.

Note: A file will only be generated if drivers have reported lanternfly sightings.

Adding a report*

To create a new inspection report:

1. Click the New button.
2. Enter the details for the DVIR. Review all details carefully before saving.
3. Click the Save button to create the DVIR and return to the Inspection Reports page.

Editing a report*

To edit a new report from the Inspection Reports page:

1. Follow the steps for viewing the reports.
2. Click the DVIR Number to display the report details.
3. Add missing information or notes to the DVIR.
4. Click the Save button to update the DVIR and return to the Inspection Reports page.

Points to remember while editing a report:

• The Repair Order Number can be edited and saved at any time without certifying repairs or adding a note. New notes can be added at any time, but existing notes may not be edited.
• Certification of repairs cannot be edited once this information is saved.
• If the DVIR is a draft or has already been reviewed and approved by the next driver to use the asset, editing is disabled.

What is the DVIR Number?

DVIR Numbers are unique for each organization, and are assigned by the web application in the order that the DVIRs are received by the web application.

In some situations, the icon may be present in the DVIR Number column. This indicates that the report is a draft (created during the driver's work shift) and it has not been submitted yet.

How are Assets used in this report?

The Asset Type drop-down box contains all Asset Types configured for the organization. However, the mobile application supports only Trailer and Vehicle inspections.

The Inspection Checklist page allows the user to define checklists for other Asset Types to use with third party maintenance applications or by manually adding reports via the Inspection Report page.